20th May 2021 3 MIN READ •Talos ATS •Hiring Tips
Business is going paperless – it’s an inevitable part of embracing technology, and increasing efficiency in the workplace. For HR, this means making crucial changes in everyday processes to reduce reliance on physical documents. Here we discuss how HR can achieve a paperless future:
#1 – Embrace e-signature software
One of the biggest challenges for paperless businesses is the need for signatures on contracts and legal paperwork. This can be eliminated by using e-signature software – allowing employees and clients to read and sign documents virtually.
Think of all the paper you could save if you eliminated the need for printed employment contracts, client invoices, and HR forms. E-sign software lets you gather legally compliant signatures without the need for physical paperwork.
#2 – Digitalise your filing cabinet
Filing cabinets have had their day; who wants an office filled with bulky steel boxes – jam-packed with unnecessary piles of age-old legalese? Digitalising your filing cabinet is the key to going paperless as a business – as well as increasing efficiency in HR.
Uploading business documents such as employment contracts, invoices, staff records, and tenders to a cloud-based system creates an easy-access, navigable filing system. This not only fulfils your aim of achieving a paperless HR department, but makes it easier for employees to access crucial files and documents.
Digital filing software means you’ll never lose key documents in mounds of paper; nor will you need to scrupulously shred stacks of sensitive data.
#3 – Go paperless in recruitment
Recruitment can be a document-heavy part of HR. CVs, application forms, covering letters, employment contracts – every stage of hiring brings with it another stack of documents.
With intuitive HR tech, such as applicant tracking software, hiring can become an efficient, paperless process. Candidate information is stored in a user-friendly database, allowing you to filter, screen, and manage talent without spending hours sorting piles of applications.
Paperless recruitment makes life easier for your HR team – making it straightforward to find, file, and analyse documents and contracts. This gives them more time to focus on what really matters: sourcing the best talent for your workforce. Masses of applications will no longer strike dread into your team – restoring the excitement of bringing new talent to your business.
Discover paperless hiring…
Talos ATS: All-in-one recruitment suite
Talos ATS is the ultimate, all-in-one recruitment tool – giving employers a better way to digitise their hiring process.
The platform combines intuitive applicant tracking, advertising management, virtual screening/interviewing, and remote onboarding to provide a future-proofed recruitment experience. This makes life easier for your HR team, while ensuring candidates are met with a positive, talent-winning hiring journey.
Talos ATS includes:
- Intuitive Applicant Tracking Suite
- Video screening/interviewing platform
- Automated SMS/email communication
- Recruitment advertising management
- Job-posting tools across multiple platforms
Discover the future of recruitment, and the easiest way to hire the best talent:
In summary
Going paperless isn’t just an environmental pledge; it’s a step towards a more efficient, well-managed business.
For HR, ditching physical documents means embracing the latest tech solutions – such as e-signature software, virtual filing systems, and applicant tracking platforms. This makes it easier for your team to file, find, and access important documents like applications, contracts, and legal paperwork.
By using applicant tracking software to virtualise recruitment, you enable your HR team to process applicants more quickly, and focus on sourcing the most compatible talent. The platform takes care of the filing of applications, CVs, and candidate information – drastically reducing HR admin.
A paperless world is inevitable; it’s time for employers to digitalise their HR processes to increase efficiency, and cut down on strenuous admin. Upgrade your tech toolkit, streamline your processes, and ditch the filing cabinet for good!
