Award-Winning Applicant Tracking System

An applicant tracking system is essentially hiring software that allows you to receive, screen, manage and process job applications, associated documents and related communications in one centralised location. Some applicant tracking systems also include a multi-poster. A job multi-poster is a job advertising portal that sends your job adverts to your choice of recruitment marketing sites such as job boards, social and careers sites. When you choose Talos ATS, you’ll be purchasing a licence to use our hiring software, which includes an integrated multi-poster. Our applicant tracking software includes many automated processes, powered by AI, which help to reduce hiring admin and the risk of errors that could occur with manual sorting. This means companies can offer their candidates a consistent and brand-friendly candidate journey, as well as dramatically reducing hiring admin time and their overall time to hire.

The primary purpose of an applicant tracking system is to streamline and simplify the talent acquisition process, while saving organisations time, money and resources. An ATS can be especially beneficial for companies hiring at scale, making it easier to manage multiple vacancies and process a high number of applications, so the right hires can be onboarded faster. However, any size organisation can benefit from applicant tracking software, thanks to the broad range of features included. Using an ATS streamlines the recruitment process, allowing hirers to post job listings, manage interviews, assess candidates and onboard talent all in one place, with automated workflows and AI-driven insights. Eliminate common hiring challenges and track candidates throughout the recruitment process via secure hiring software. An ATS allows you to simplify communication between hirers and candidates, while removing paperwork and minimising the level of risk involved in the process. Stay compliant with GDPR, automate background checks, schedule interviews and find qualified talent faster than ever. Talos ATS also gives you better insights into your hiring market, making it easier for you to find candidates from multiple sources. Ultimately, an applicant tracking system will change the way you hire forever, as you discover better qualified talent faster and more efficiently.

Every applicant tracking system will have different features, with Talos ATS offering different features for both hirers and candidates. Some of the features of our applicant tracking software include:

• AI assistance for job advert copywriting
• Free job board and social media postings
• Send jobs direct to recruitment agencies
• Access to premium job boards and the Talos Attract network
• Unbiased recruitment features to support diversity
• Candidate experience optimisation
• Video interviewing functionality
• Candidate assessment tools
• Full candidate management control
• Reference checking
• Manage DBS checks within the applicant tracking system
• Fully branded automated emails
• Electronic contract signing
• Onboarding microsites
• HRIS integrations
• Free ATS training and ongoing UK-based support from a dedicated account manager
• Responsible Hiring AI assistance with Tali AI Co-Pilot

Applicant tracking software can be used by both candidates and hirers, as well as HR departments. On the candidate side, the ATS can be either visible or a seamless part of their application process that they don’t even notice, powered by AI and automation behind the scenes. Some ATS systems fully brand their application pages with their software names and ask candidates to create passwords to apply for roles. Other ATS systems, such as Talos, power the application process but make the candidate journey as easy as possible, with no passwords required, and with fully employer-branded communications at every touchpoint. Hirers use the ATS to advertise their vacancies, sort CVs, screen candidates and manage the interview process. Hirers and their HR departments can then continue to use the applicant tracking system when the contract is being signed, to integrate payroll and during onboarding too.

Yes - applicant tracking software can be an invaluable resource for startups and small businesses. An ATS comes into its own for managing a high volume of applications, but there are still so many benefits smaller businesses can experience from an applicant tracking system. SMEs and startups can use an ATS to keep track of all their recruitment data, post to free job boards, screen candidates, conduct video interviews, store interview notes, check references and onboard talent. An ATS can also help small businesses stay compliant; Talos ATS has features to support the necessary GDPR compliance, and to help you manage references, background checks, and right to work checks. Time is money, particularly in the early days of setting up a business, and using trusted hiring software at the start of your journey could help you streamline both. Find qualified staff without the need for piles of paperwork and get full visibility of the entire recruitment process - when there’s so much going on and you’re spinning multiple plates, applicant tracking software can be hugely beneficial.

An ATS (applicant tracking system) is used for in-house recruitment to help hiring managers fill vacancies. In contrast, a CRM (candidate relationship management) system is typically used by recruitment agencies to build and nurture candidate relationships. An ATS allows organisations to manage the hiring process themselves, while a CRM tends to be used by agencies to keep candidates warm. If you’re responsible for hiring in-house, using an ATS with AI and automation can bring so many benefits to your talent acquisition.

Talos ATS features a reporting suite, which provides hirers with greater visibility over factors like time to hire and where your job applications came from. These insights allow you to see how accurate and targeted your ads and tactics are proving, as you’ll be able to see whether candidates heard about your role via a job board, agency, your website or even social media. You can then review the source of your offered candidates so that you can plan your recruitment budget more effectively in the future. You’ll also be able to accurately measure the length of time between the role being advertised and filled.

The cost of an applicant tracking system varies depending on the type of ATS you choose. At Talos, we offer a range of applicant tracking systems for you to choose from with our Pro or Enterprise licences - these have slightly different features to suit different organisations’ needs and budgets. Contact us to get a free demo and to discuss our ATS costs. All our hiring software licences include free set-up and are competitively priced compared to other providers. We offer an extensive range of applicant tracking systems that offer a great cost-effective option for high volumes of applications to process across multiple locations. Read more about our applicant tracking system costs to find the right ATS for your business.

The software companies regard as the best applicant tracking systems will vary depending on their specific needs. When choosing an ATS, think about your main hiring pain points, the frustrations that regularly come up when hiring, and what your ideal process looks like. For example:

• - Do you want an applicant tracking system that has a careers site builder that can create and manage your careers site?
• - Do you need a system capable of bulk actions to process high volumes of CVs?
• - Do you want to encourage more applications by having an ‘easy apply’ application form, without restrictive logins and passwords that often deter candidates from applying for roles?
• - Do you need auditable video interviewing software included?
• - Do you need the ability to advertise your jobs on job sites without purchasing a third-party multiposter?
• - Do you need to offer different levels of system access to different users?

When you choose Talos ATS, your applicant tracking system can be set up the very same day at no extra cost. Your starter system will allow you to post your first vacancy and even set up your careers page. We’ll then introduce you to your dedicated services consultant, who’ll project manage the set up of your Talos ATS. They’ll discuss your hiring workflows and offer our best practice advice and expertise, so that your applicant tracking system fits your organisation’s needs. We’ll lead you through the process of getting your system live, supporting you through the project with set-up, build, testing and training.

There are many ways that an applicant tracking system can deliver return on investment, including by reducing cost per hire and time to hire, and by automating administrative tasks, subsequently freeing up HR time to focus on supporting employees and building relationships with top candidates. Using an ATS should make your organisation more efficient and help you find higher quality talent - the ultimate return on investment.

Yes. Talos applicant tracking system has been vetted by the Crown Commercial Service and is an accredited G-Cloud 14 ATS supplier. This means that public sector organisations and charities can use Talos ATS as our ATS has been pre-vetted and approved as a hiring software supplier by the CCS.